Full-Time Contracts Administrator - Wind & Solar

Contract Administrator is responsible for daily contract management, emphasizing administration, compliance, and relationship management. Ensures contractual obligations are met, documents are maintained, and organizational interests are protected through thorough contract oversight.

1. Contract Administration (60%)
2. Process and maintain executed contracts in contract management systems.
3. Track key contract dates, milestones, deliverables, and renewal/expiration deadlines.
4. Prepare and process contract modifications, amendments, and change orders.
5. Monitor vendor performance against contractual requirements and service level agreements.
6. Facilitate communication between internal stakeholders and vendors regarding contract matters.
7. Review invoices for contractual compliance and approval routing.
8. Coordinate contract closeout procedures and documentation.
9. Maintain accurate and complete contract files for audit purposes.
10. Generate regular status reports on contract performance metrics.
11. SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
12. Compliance Management (25%)
13. Ensure adherence to contractual terms and conditions by all parties.
14. Identify potential compliance issues and escalate to appropriate management.
15. Track insurance certificates, licenses, and other compliance documentation.
16. Monitor regulatory changes that may impact existing contracts.
17. Assist with internal and external audits related to contract documentation.
18. Maintain standard operating procedures for contract administration.
19. Support development and implementation of contract templates and standard clauses.
20. Administrative Support (15%)
21. Assist with routine contract-related correspondence.
22. Prepare contract summary sheets for management review.
23. Schedule and support contract review meetings.
24. Provide administrative support for the contract management team.
25. Respond to basic inquiries about contract status and requirements.
26. Maintain vendor contact information and relationship records.
27. Support data entry and reporting functions within contract management systems.

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