Full-Time Data Analyst

Position Overview

Reporting to the Managing Director of Academics, the Data Analyst is responsible for collaborating with a variety of stakeholders to ensure that our information systems and related educational technology platforms consistently meet a high standard of quality. The Data Analyst also ensures that users at a variety of levels have the resources, knowledge and tools to navigate these systems effectively and fluidly. The Data Analyst will focus on functions and systems linked to grading, credits, report cards, graduation plans and transcripts in a significant way.    

Key Responsibilities

Data Systems & Data Policy Management

•  Work closely with the Regional Managing Director of Operations to co-manage our student information systems (SIS, currently PowerSchool), with a focus on functions related to grade books, credits, graduation plans, report cards and transcripts. 
• Work closely with the MD of Academics to manage and maintain key student data and various educational technology systems that integrate with our student information system (including Mosaic, Clever, Illuminate, DeansList, etc.) 
• Collaborate with our contracted Tech Support team and vendors to ensure working connections between systems and to set-up/maintain automatic and ad-hoc account provisioning.
• Audit information, correct errors, and build skill in users necessary to prevent future errors.
• Establish and document the policies, practices, protocols, and systems developed for the SIS in order to ensure consistent and accurate practices going forward (e.g., for the treatment of grades and report cards).

Reporting

•  Coordinate with school teams and vendors to ensure that accurate, clear, and actionable report cards, data sheets, progress reports, and transcripts are produced and distributed in a timely manner.  
• Support the management, development, and/or enhancement of key staff facing reports that support effective monitoring of grades and graduation plan progress.

 Analysis

•  Monitor key metrics relating to grades, GPAs, credit acquisition and graduation progress and report significant changes or trends
•  Synthesize key findings in clear language tailored to the intended audience.
• Translate data into relevant insights and implications.    
• Supports colleagues to interpret findings.

Training & Support

• Train school leaders, teachers, office managers, and other school staff to efficiently use SIS functions and reporting tools that relate to grade books & grading, credits, graduation plans, report cards, and transcripts
•  Observe, interview, establish periodic meetings, and/or build relationships with key constituent groups (leaders, teachers, operations staff, parents, and students) to understand their experience, gather feedback and prioritize enhancements to systems function, reports, and training.
•  Prioritize and manage relevant support requests and communicate best practices and solutions to common challenges across school sites.
•  Develop reference tools and other resources to support ongoing training and professional development.

Other Responsibilities

• We live in unprecedented times and educational technologies are quickly expanding and have never been more central to our work as educators.  For that reason, other responsibilities will become part of the role as they become necessary to meet the needs of our students, teachers and schools.

Skills & Qualifications

• A deep commitment to the mission of KIPP Philadelphia and an unwavering belief in the potential of our students
• A deep commitment to anti-racism, equity and inclusion 
• Demonstrated ability and desire to uphold our KPPS Core Values (Cultural Competence, Children First, Ownership, Community)
• Flexible and able to multi-task within a fast-moving, entrepreneurial environment, while also driving towards clarity, simplicity and solutions.
• Incredibly strong attention to detail and quality
• Required Skills/Experience:
  • Proficiency in using Excel and/or Google Sheets formulas and pivot tables to manipulate, compile and analyze data 
  • Demonstrated ability to analyze trends in data and communicate them clearly and meaningfully to a variety of stakeholders
• Preferred Skills/Experience (if candidates do not already possess these skills/experiences, they should be open to learning and growing in these areas quickly)
  • Experience using Tableau, Tableau Prep, or other Business Intelligence (BI) tools to visualize data 
  • Experience managing and auditing data quality as a database administrator
  • Experience writing and running SQL queries to manipulate data  
  • Experience working with educational technology platforms
  • Experience using Student Information Systems (such as Powerschool) and/or Customer Relationship Management software (such as Salesforce) 

Who You Are: 

• You have a deep commitment and demonstrated ability and desire to uphold KIPP Philadelphia’s Core Values (Cultural Competence, Children First, Ownership, Community)
• You are someone who has experience with and enjoys wearing many hats related to data, from developing big picture data strategy, to analyzing data for a stakeholder presentation, to writing code to optimize data flow into a data warehouse or a dashboard data source.
• You operate with cultural competence and a commitment to inclusion, anti-racism, and the eradication of anti-Blackness 
• You love data and are able to translate technical language to non-technical audiences 
• You are flexible and able to multi-task within a fast-moving, entrepreneurial environment, while also driving towards clarity, simplicity and solutions.
• You have the ability to motivate, inspire and hold others accountable
• You are solutions-oriented and have an eagerness to adapt in order to solve problems
• You posses an incredibly strong attention to detail and quality

Skills & Qualifications

• Required Skills/Experience:
  • Minimum of 3 years of experience working in the education sector 
  • High proficiency in using Excel and/or Google Sheets formulas and pivot tables to manipulate, compile and analyze data 
  • Experience using Student Information Systems (such as Powerschool) and/or Customer Relationship Management software (such as Salesforce) 
  • Demonstrated ability to analyze trends in data and communicate them clearly and meaningfully to a variety of stakeholders
  • Experience writing and running SQL queries to manipulate data  
  • Experience working with educational technology platforms (ideally including PowerSchool SIS, Illuminate DnA, Clever and DeanList)
• Strongly Preferred Skills/Experience:
  • Experience using Tableau, Tableau Prep, or other Business Intelligence (BI) tools to visualize data 
  • Experience managing and auditing data quality as a database administrator
  • Experience automating processes and managing data with Python