Full-Time Finance Associate

The Finance Associate supports the Finance team in a wide variety of areas, including accounts payable and receivable, budget management, and other finance administrative duties.

To succeed in the role, they must work efficiently, demonstrate systems orientation, work well across teams, be resourceful, problem solve, demonstrate strong attention to detail and be organized.

Responsibilities:

1. Accounts Payable (40%):
   • Manage the organization’s AP systems (Expensify and Bill.com), including maintaining user and vendor profiles.
   • Ensure invoices are approved and processed in a timely manner.
   • Serve as a primary contact for vendors on billing inquiries.
   • Manage Expensify credit card and reimbursement reports and work across all departments to ensure transactions are properly coded, reviewed, and approved, and adhere to policies.
   • Manage and facilitate cell phone and internet expense reimbursements for all staff.
2. Accounts Receivable (20%):
   • Complete regular remote check deposits and maintain digital records.
   • Download monthly digital fundraising reports and assist in recording revenue.
   • Conduct monthly reconciliations in coordination with the Development Associate to ensure accounting and fundraising records agree.
3. Finance Administration (40%):
   • Manage Nexonia time tracking system in partnership with Team Legal, including maintaining user profiles and project infrastructure, as well as sending reminders to staff to complete time.
   • Monitor and respond to emails in the Finance@ inbox, including invoices, questions from staff, service requests, etc.
   • Assist Finance Manager with department budget management, particularly for operations (HR, Office Management, Legal, Finance).
   • Assist Finance Manager with grant management and reporting.
   • Support monthly close process in coordination with Finance Manager and outsourced accounting consultant.
   • Download monthly bank and credit card statements and ensure they are properly stored.
   • Train new staff and provide ongoing support on finance systems such as Expensify and Bill.com.
   • Assist in preparation and response to annual audit.
   • Other finance tasks as assigned.

What is the last date for applying to the job?

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