Full-Time IT Procurement Specialist

Job Summary: We are seeking a detail-oriented and proactive IT Procurement Specialist to join our team. This role is responsible for managing procurement activities, supporting contract negotiations, and ensuring the timely processing of purchase requisitions, invoices, and payments.

Key Responsibilities:

1. Procurement & Requisition Management
   • Create, review, and submit purchase requisitions in Oracle.
   • View and manage purchase orders (PO), payments, invoices, and receipt information.
   • Ensure timely and accurate updates to procurement records and Smartsheet trackers.
2. Invoice & Payment Processing
   • Process and update invoices for cloud platforms such as AWS, Google, and Azure.
   • Reconcile invoices to ensure accuracy and resolve discrepancies with vendors.
   • Maintain and update Tangoe reports to track data and communication spending.
3. Contract Management
   • Manage and track IT contract renewals using Smartsheet and other tracking tools.
   • Oversee contract renewal timelines, including initiating renewal discussions 180+ days in advance for high-value contracts ($150K+).
   • Collaborate with contract owners to determine renewal requirements and engage procurement leads for negotiations.
   • For lower-value contracts, initiate review and renewal 90+ days in advance, coordinating with IT leads for negotiation support.
4. Reporting & Analytics
   • Maintain the Active IT Consultant tracker to support resourcing and budgeting efforts.
   • Provide insights on data and communication spend through regular updates to the Tangoe report.
   • Identify and flag potential issues or delays in payments, renewals, or procurement timelines.
5. Vendor & Stakeholder Collaboration
   • Act as a liaison between vendors, IT teams, finance, and procurement leads to ensure smooth processing of contracts and payments.
   • Support procurement negotiations to secure favorable terms with vendors and suppliers.

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