Contractor Remote Administrative Assistant

We are seeking a remote Administrative Assistant to join our team.

The Administrative Assistant will play a critical role in ensuring smooth day-to-day operations by managing communications, coordinating meetings, handling travel logistics, supporting project execution, and assisting with personal administrative tasks.

This role requires exceptional attention to detail, organizational skills, and the ability to work independently in a fast-paced environment.

Working Hours: GMT-7

Key Responsibilities:

1. Administrative Support: Manage and organize email inbox, ensuring timely responses and follow-ups. Schedule meetings and manage calendars efficiently. Draft, proofread, and format documents and correspondence. Book travel arrangements and prepare detailed itineraries.
2. Project Management: Assist in planning and executing various business projects. Track project timelines, milestones, and deliverables. Prepare project status reports and updates for stakeholders. Monitor and manage project-related spending.
3. Meeting Coordination: Create and distribute meeting agendas in advance. Record and share meeting minutes with key action items. Follow up to ensure completion of next steps and deliverables. Coordinate logistics for in-person meetings as needed.
4. Personal Assistance: Handle personal tasks and administrative errands as requested. Manage family schedules, appointments, and activities. Provide assistance with personal financial tasks and organization.

Qualifications & Skills:

• Proven experience in an administrative, executive assistant, or project support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in email and calendar management tools (e.g., Google Workspace, Outlook).
• Experience with project management and tracking tools is a plus.
• Ability to handle confidential and sensitive information with discretion.
• Self-motivated and able to work independently in a fast-paced, remote environment.

Salary: $6 - $8 an hour

What is the last date for applying to the job?

Which countries are accepted for this remote job?