Full-Time Subcontracts Administrator (Gov't Contracts)

Subcontracts Administrator is responsible for the full lifecycle of subcontract administration for U.S. federal government contracts, ensuring compliance with laws, regulations (e.g., FAR, DFARS), and internal policies.

Key Responsibilities:

• Administer and maintain subcontract files and documentation.
• Draft, review, negotiate, and manage subcontracts, Teaming Agreements (TAs), Non-Disclosure Agreements (NDAs), and Memorandums of Understanding (MOUs).
• Ensure subcontractor compliance with contract terms, flow-down clauses, and internal policies.
• Conduct supplier due diligence to verify vendor qualifications and mitigate contractual risk.
• Monitor subcontractor performance and validate invoices.
• Conduct internal compliance reviews and support audit readiness for DCAA, DCMA, and client reviews.
• Support proposal development by gathering subcontractor pricing, capability statements, compliance certifications, and representations.
• Evaluate subcontractor proposals, conduct supplier due diligence, and perform price and cost analysis.
• Assist in negotiating proposal-specific rates and terms, and contribute to the creation of pricing matrices and compliance documents.
• Manage reporting for the Small Business Subcontracting Program, including preparation of Individual Subcontract Reports (ISR) and Summary Subcontract Reports (SSR).
• Facilitate supplier qualification and conduct outreach to promote inclusion of small, disadvantaged, and veteran-owned businesses.
• Maintain internal subcontract tracking systems; monitor key milestones, deliverables, and deadlines; and notify stakeholders.
• Identify and implement process improvements to enhance efficiency and compliance.
• Build and maintain productive working relationships with subcontractors and internal teams.
• Provide support across international time zones.
• Perform other duties as assigned.

Required Skills and Knowledge:

• Strong organizational skills, high attention to detail.
• Excellent cost/price analysis skills.
• Solid understanding of FAR, DFARS, and federal procurement regulations.
• Ability to draft, interpret, and negotiate contractual documents.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Familiarity with eSRS and other government reporting systems.

Behavioral Competencies:

• Highly motivated, customer-service oriented, results-driven
• Strong self-discipline, independence
• Exceptional time management, multitasking, organizational capabilities
• Thrives in fast-paced, team-oriented environments
• Adaptable to evolving priorities, deadlines
• Positive attitude, strong sense of ownership
• Commitment to accuracy, quality, and compliance

Required Work Experience:

• 3-5 years of subcontract administration or procurement experience under U.S. federal government contracts.
• Demonstrated experience working with FAR, DFARS.
• Proven ability to draft and negotiate complex subcontract documents.

Required Qualifications:

• Bachelor's degree in Business Administration, Contracts Management, or related field.

Required Languages:

• Fluent English

Travel / Rotation Requirements:

• Willingness to travel up to 10%.

Pay range: $75,000 - $105,000. Final salary will depend on applicant background.

Benefits: Full-time positions eligible for comprehensive benefits.

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