Full-Time Accounts Payable Administrator

About The Role

We are seeking a detail-oriented and bilingual (French and English) Accounts Payable Administrator to join our finance team. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our French-speaking vendors or business units. The role reports to the Assistant Accounts Payable Manager, as well supporting other administrative functions within the department.

What You'll Do

• Process and code supplier invoices accurately and in a timely manner
• Match invoices to Purchase Orders or manually obtaining online business approval for none po invoices in line with business approval matrix.
• Reconcile supplier statements and resolve discrepancies
• Maintain vendor accounts and ensure up-to-date contact and banking details are on file
• New Vendor Onboarding and Vendor Verification Calls
• Prepare and process multi-currency payment runs twice a month
• Ensure all AP Payments are posted daily to assist Finance in completing weekly and month bank reconciliation’s.
• Processing and payment of employee expenses twice monthly in line with expense policy, posting payments and reconciling to expense reports.
• Respond to vendor and internal inquiries in French and English via internal ticketing system, phone or email
• Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP Payments are al posted by WD2 and Reconcile AP Control Account.
• Liaise with procurement and other departments to resolve invoice or payment issues
• Maintain accurate filing and documentation in compliance with internal controls and audit requirements
• Assisting with year-end audit providing samples for both French Authorities and Auditors
• Work to agreed KPIs
• Other ad hoc duties as required

Requirements

• Proven experience in an accounts payable role
• Fluency in French and English (written and spoken) is essential
• Strong knowledge of accounting principles and AP best practices
• Familiarity with ERP systems (SAP, Oracle, NetSuite, or similar)
• Excellent attention to detail and organizational skills
• Ability to work independently and collaboratively in a fast-paced environment
• Proficient in Microsoft Excel and accounting software

Qualifications

• At least 2 years experience of working within an International Multi Site Accounts Payable function
• Good understanding of Account Payable procedures and techniques
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
• High Volume Processing & fast pace background required
• Accurate and exceptional attention to detail
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Ability to remain calm under pressure
• Good IT skills (Word, Excel, MS Outlook).

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