Full-Time Administrative Assistant

Administrative Assistant

This is an on-site position.

About this Position

Join a fast-paced Technology Division supporting multiple senior leaders and their teams. This role provides an exciting opportunity to engage across a dynamic organization with global stakeholders.

You will bring a proactive approach to managing schedules, travel, and team coordination while supporting strategic initiatives.

Interviews will be conducted in two rounds: the first via Zoom and the second in-person.

A final meet-and-greet with MDs may be required before an offer is extended.

Job Responsibilities

• Provide clear and timely communication to senior leadership and internal stakeholders
• Manage and prioritize complex calendars, meeting logistics, and global scheduling
• Coordinate travel arrangements, including international travel and visa documentation
• Track and submit expenses and internal purchase requests
• Support team-wide initiatives and provide event planning assistance for forums and offsites

Job Skills/Requirements

• Minimum of 3 years in an administrative support role, ideally in Technology or Cybersecurity
• Strong organizational, multitasking, and problem-solving skills
• Proficient in Microsoft Office Suite, Zoom, Teams, and familiar with tools like Concur, Workday, or Jira
• Ability to work independently with a high level of professionalism and confidentiality
• Experience providing support in a matrixed, hybrid work environment (3 days on-site)

Why should I apply?

• Be part of a high-impact technology team
• Hybrid environment with growth potential
• Exposure to global stakeholders and executive leadership
• Opportunity to contribute to strategic initiatives

What is the last date for applying to the job?

Which countries are accepted for this remote job?