Full-Time Administrative Coordinator

Key Responsibilities

• Oversee and administer the entire contracting process lifecycle from initiation to closure
• Monitor and manage contract amendments
• Review and understand legal documents, identify and assess potential risks, and consult with external lawyers when necessary
• Collaborate with project managers and business unit leaders to ensure the prompt and efficient finalization of contracts
• Handle signing, and manage digital and physical copies
• Create and maintain internal records of active, ongoing, and closed agreements.
• Provide reports based on internal records as requested
• Organize relevant meetings and discussions, and book meeting rooms
• Participate in meetings if necessary, write and distribute memos

Requirements

• At least 3 years of experience in a similar role
• Fluent in English, both spoken and written
• Native Hungarian language proficiency
• Experienced with MS Office suite and Google Workspace
• Proficient in drafting, reviewing, and managing agreements and overseeing the contractual process
• Ability to work one day per week in the office. We are flexible regarding the specific day
• Ability to commit to a minimum of 30 hours per week. While full-time employment is preferred, we are open to considering part-time arrangements

Personal traits

• Excellent organizational, communication, and interpersonal skills
• Strong attention to detail and a commitment to high-quality work
• Advanced analytical and problem-solving abilities
• Highly self-motivated, able to work independently as well as in a team
• Reliable business judgment and a proactive, independent work style

Nice to have

• Legal Assistant qualification or experience
• Office Manager / Administrative Manager / Executive Assistant experience

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