Full-Time Administrative Support Specialist

POSITION SUMMARY AACOM seeks a highly organized and resourceful Administrative Support Specialist to provide exceptional administrative support to the Office of the CEO and Executive Leadership Team. This role requires outstanding communication, multitasking, and problem-solving skills, combined with the ability to handle confidential information with the utmost discretion and professionalism. The ideal candidate thrives in a fast-paced, dynamic environment.

WHAT YOU’LL DO The Administrative Support Specialist will play a crucial role in providing high-level support to the CEO and Executive Leadership Team, ensuring seamless day-to-day operations.

1. Managing and maintaining executive calendars
2. Coordinating meetings
3. Handling travel arrangements with precision
4. Prioritizing communications
5. Preparing agendas, reports, and presentations
6. Handling sensitive information with discretion
7. Serving as a primary point of contact for internal and external stakeholders
8. Drafting correspondence
9. Facilitating communication across teams
10. Organizing travel, meetings, and events
11. Managing budgets, tracking expenses, and maintaining records
12. Overseeing office supplies
13. Supporting strategic initiatives and special projects

WHO WE NEED Our ideal team member will be a proactive and detail-oriented individual who:

• Has proven experience supporting C-suite or senior executives
• Excels in Microsoft Office Suite and executive-level correspondence
• Demonstrates strong organizational, time management, and communication skills
• Thrives in fast-paced environments, balancing multiple priorities with professionalism and discretion
• Comfortable working with existing and emerging AI tools
• Holds an associate or bachelor's degree in business administration or a related field (preferred)

WHAT WE DO FOR YOU

• Annual bonus
• 403(b) with generous 10% employer contribution
• Medical, Dental, and Vision Insurance (effective on your first day)
• Company-Provided Life Insurance, Short-Term Disability, and Long-Term Disability
• Flexible Spending Account
• 12 annual company paid holidays
• Vacation & sick time benefits
• Reimbursements - Tuition, Wellness & Cell Phone

COMPENSATION & BENEFITS This is a full-time non-exempt position with health, dental, vacation and 403(b) benefits. The hourly rate for this position is $34 to $37 an hour at an estimated 37.5 hours per week.

REMOTE / HYBRID This position is fully remote with some travel required.

ADDITIONAL INFORMATION All your information will be kept confidential. AACOM values diversity and is committed to creating an inclusive work environment. We provide equal employment opportunities for all applicants and employees. We do not discriminate based on any legally protected class or characteristic. For consideration, submit a cover letter and resume.

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