Full-Time Administrator 3, Stock Plan Administration

As the Administrator 3, you will assist with the day-to-day administration of the company’s stock incentive and employee stock purchase plans utilized on a global basis.

Essential Duties and Responsibilities:

• Manage day-to-day activities relating to the company’s stock incentive and employee stock purchase plans.
• Partner with HRIS to maintain the stock database (Equity Edge Online).
• Coordinate with transfer agent and brokers to settle transactions timely, reconcile with transfer agent (issuance and shares outstanding).
• Prepare recurring monthly/quarterly and ad-hoc reports, including forecasts, for HR, accounting, payroll and treasury teams, ensure compliance with federal/state regulations and securities laws.
• Maintain the company’s intranet page for Global Stock Administration.
• Maintain and update the company’s online Insider Trading Clearance Request application and related clearance processes and trading blackout windows.
• Maintain and update list of insiders pursuant to the company’s insider designation policy and distribute and track acknowledgement of the related insider materials.
• Prepare and distribute year-end tax statements and materials to participants.
• Prepare, distribute online grant agreements and deliver timely communication to participants.
• Administer the Company’s global Employee Stock Purchase Plan and all related activity.
• Process global equity activity, including grants and releases and report applicable income and tax withholding to global Payroll teams.
• Manage impact on global equity pursuant to global mobility cases including participant transfers.
• Perform quarterly and yearly reconciliation and audit of data sets.
• Prepare, mail and process tax-disposition surveys at year end.
• Prepare year-end equity reports for international locations.
• Coordinate and report 1099-MISC income for non-employees at year end.
• Review equity tables for inclusion in the proxy statement.
• Assist with drafting and/or reviewing Forms 3, 4, 5 (Section 16 filings).
• Manage variety of country specific regulatory filings and compliance.
• Provide excellent customer service to equity participants.
• Keep current with regulatory, legal and other developments affecting the treatment of equity compensation.

Required:

• 5+ years of experience in global stock administration.
• Follows departmental and organization policies and procedures.
• Bachelor’s Degree or equivalent experience.
• Maintain confidentiality.
• Conduct business in a professional manner.

Skills:

• Able to work independently in a fast-paced environment.
• Strong attention to detail and accuracy.
• Communicate effectively, both orally and in written form.
• Advanced knowledge of Equity Edge Online.
• Proficient with MS Word and MS Excel.

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