Full-Time Administrator 3, Stock Plan Administration

As the Administrator 3, assist with the day-to-day administration of the company’s stock incentive and employee stock purchase plans.

Essential Duties and Responsibilities:

• Manage day-to-day activities relating to stock incentive and employee stock purchase plans.
• Partner with HRIS to maintain the stock database (Equity Edge Online).
• Coordinate with transfer agent and brokers for timely transactions and reconciliations.
• Prepare monthly/quarterly and ad-hoc reports (forecasts) for HR, accounting, payroll, and treasury teams.
• Maintain company’s intranet page for Global Stock Administration.
• Maintain and update Insider Trading Clearance Request application.
• Maintain and update list of insiders and distribute related materials.
• Prepare and distribute year-end tax statements.
• Prepare and distribute grant agreements and timely communications.
• Administer the Employee Stock Purchase Plan (record keeping, enrollment, communication, contribution changes, etc.).
• Process global equity activity (grants, releases, income, tax withholding).
• Manage equity impact on global mobility cases.
• Perform quarterly and yearly reconciliation and audit of data sets.
• Prepare, mail, and process tax-disposition surveys.
• Prepare year-end equity reports for international locations.
• Coordinate and report 1099-MISC income.
• Review equity tables for inclusion in the proxy statement.
• Assist with drafting/reviewing Forms 3, 4, 5.
• Manage country-specific regulatory filings and compliance.
• Provide excellent customer service to equity participants.
• Keep current with regulatory, legal, and other developments.

Required:

• 5+ years of experience in global stock administration with a global, public company.
• Bachelor’s Degree or equivalent experience.

Skills:

• Strong attention to detail and accuracy.
• Effective communication (oral and written).
• Advanced knowledge of Equity Edge Online.
• Proficient with MS Word and MS Excel.

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