Full-Time Billing Coordinator

• Ensures complex client invoices are prepared in compliance with firm policy, specific AFAs, and client billing guidelines and regulations.
• Identifies billing issues and resolves as appropriate.
• Prepares standard and ad hoc reports utilizing Excel, Elite, and other reporting tools.
• Prepares monthly reconciliation of all accounts.
• Analyzes unbilled and receivables monthly and ensures timely resolution of outstanding amounts.
• Reviews and audits invoices for accuracy, and posts and mails final invoices prepared by billing attorneys
• Updates client information in the Elite master billing files.
• Assists the Ebilling Coordinator with the initial set-up and subsequent maintenance of electronic invoicing with third party vendors for assigned clients.
• Documents billing process and updates documentation for procedures related to special client billing arrangements.
• Assists professional staff and attorneys with the firm’s billing procedures using Elite accounting software.
• Performs ad hoc analysis and research as requested.
• Participates in special projects as required.

• Demonstrated advanced knowledge of Elite or similar accounting system.
• Demonstrated intermediate knowledge of major eBilling vendors.
• Demonstrated ability to organize and prioritize a heavy workload.
• Demonstrated intermediate knowledge of MS Excel.
• Knowledge of standard accounting and finance principles.

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