Full-Time Defense Program Administrator

• Collect and maintain current technical, financial, and policy directives that apply to the Sea Warfare and Weapons Department.
• Perform clerical and administrative duties, including preparing conference packages, setting up teleconferences and meetings, responding to phone calls and emails, and completing routine office tasks.
• Serve as a subject matter expert on travel regulations and policies, including JTR, foreign clearance guides, and national/international visit requirements.
• Prepare and submit VISA or passport requests, maintain travel budgets, coordinate Military Air Flights, and submit Aircraft and Personnel Automated Clearance System (APACS) requests.
• Assist program officers with Defense Travel System (DTS) by entering travel requests, coordinating travel through the Scheduled Air Transportation Office (SATO), and arranging lodging and other travel-related responsibilities.
• Collect travel receipts and documentation, draft reimbursement vouchers, and ensure compliance with travel regulations and policies.
• Support foreign travel requirements, including verification, preparation of diplomatic and country clearances, and submission of associated travel documentation.
• Support human resource functions such as check-in/check-out processes, training requests, data entry into the Personnel Process Improvement (PPI) Suite System, monitoring timekeeping, and coordinating office space and equipment assignments.
• Support department program officer in various administrative and logistical functions, including meeting coordination, reserving venues/facilities/conference spaces, coordinating with Corporate Strategic Communications (CSC) teams as necessary, and/or coordinating off-site events.

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