Full-Time Document Processor (Land Rights and Right of Way)

SUMMARY

This role will provide vital support for ROW activities through document preparation, processing, and tracking. Ensures timely handling of property-related documents and maintains organized filing systems. This role is key to supporting compliance, workflow efficiency, and project delivery.

JOB RESPONSIBILITIES:

• Receive plats and legal descriptions from survey team, creating deed jackets, coordinate with utility owners, obtain approvals, signatures, notarize documents, record conveyances and transmit letters of completion to the Authority
• Provides assistance to the right-of-way staff and managers to ensure efficient operations.
• Assists and advises the ROW Project Manager and the office staff, relieving them of administrative detail.
• Assists with administrative problems, procedural and confidential matters, project reporting, tracking and schedules
• Organizes staffing plans, prepares progress reports on a weekly basis that include project schedules, progress to date identified by task, description of the progress including identification of problems, propose solutions, completion date tracking and project reporting
• Maintains proper project filing system, both hard copy and digital. Ensures deliverables are stored in a retrievable location after submittal.
• Drafts letters, proofreads and reviews correspondence and documents

MINIMUM REQUIREMENTS:

BA/BS + 4 years of relevant experience, or demonstrated equivalency of experience and/or education.

PREFERRED REQUIREMENTS:

• Be knowledgeable of organization, personnel and management; office management principles, methods, and procedures; administrative techniques and skill in their application; statistical and research methods
• Work with utility agency staff in an effective manner to submit and obtain approvals for conveyance packages
• Think clearly and quickly and analyze and solve problems encountered
• Be persistent and follow up during approval process
• Keep organized records of document status through the various steps of completion
• Relay and elevate issues in a timely manner to the project team for resolution
• Establish and maintain cooperative working relationships; speak and write effectively
• Excellent interpersonal skills
• Ability to carry out assignments without detailed instructions and with challenging stake holders and deadlines
• Demonstrated capacity for high levels of responsibility
• Ability to be tactful and use good judgement
• Ability to be mobile, working with various locations and varied work schedules depending on need
• Travel may be required

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