Full-Time Event Assistant

Event Assistant to the Global Event Manager.

Role Summary: Highly organized and proactive role supporting large-scale international events, from logistics and vendor coordination to budgeting and documentation.

Responsibilities Include:

• Event & Logistics Support: Coordination of international events, liaison with venues/vendors, monitoring timelines.
• Finance & Budget Management: Tracking expenses, processing invoices, managing vendor payments, budget reconciliation, and reporting.
• Administrative Support: Managing calendars, scheduling meetings, travel logistics, coordinating internal/external meetings.
• Documentation & Reporting: Preparing reports, decks, and event-related documents; managing contracts, itineraries, and event files.
• Internal & External Communication: Acting as liaison between Global Event Manager, internal teams, and external vendors.

Requirements:

• Experience: 3+ years in executive assistance, corporate event support, or finance-related roles.
• Skills: Strong organizational skills, ability to manage multiple projects, excellent communication/interpersonal skills (especially under pressure), solid grasp of budgeting, invoicing, and expense management, proficiency in Google Suite and Microsoft Office.
• Language Skills: Fluency in English and Spanish.
• Location: Preference for candidates based in EU, but open to exceptional candidates worldwide.

Benefits:

• Remote Work

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