Full-Time Executive Assistant

Executive Assistant to the CEO

Summary: Highly proactive, detail-oriented, and resourceful Executive Assistant to support CEO in a fast-paced environment.

Key Responsibilities:

1. Executive & Strategic Support: Manage and optimize CEO's calendar; act as gatekeeper, prioritize, and schedule engagements; prepare meeting materials, take notes, and track follow-ups.
2. Communication & Relationship Management: Draft, refine, and manage correspondence; manage outreach efforts with stakeholders and partners; maintain relationship tracking and follow-up system.
3. Research & Special Projects: Conduct research, summarize findings; support business development efforts.
4. Operational & Administrative Management: Handle travel arrangements, event coordination; oversee expense reporting, invoices, and other administrative tasks; implement systems to improve efficiency.
5. Personal Support (As Needed): Assist with personal scheduling, coordinate travel and accommodations; manage personal errands.

Who You Are:

• Proactive Ownership & Initiative: Anticipate needs and take action.
• Strong Organizational Skills: Manage multiple priorities simultaneously.
• Fast Execution: High-quality output while maintaining accuracy and professionalism.
• Excellent Communication & Stakeholder Management: Handle high-level correspondence and build strong relationships.
• Research & Problem-Solving Skills: Gather insights, analyze information, and provide solutions.
• Confidentiality & Discretion: Handle sensitive information with professionalism.

Nice-to-Haves:

• Previous experience supporting a CEO, executive, or entrepreneur.
• Experience in fast-paced, high-ownership environments.
• Experience in cold outreach, networking, or relationship management.
• Familiarity with productivity tools (Google Suite, Notion, Slack).
• Strong writing skills for high-quality communications.
• Comfortable working with minimal guidance and adjusting to evolving priorities.

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