Full-Time Executive Assistant

Executive Assistant

Support the Commercial Risk Practice Leader (PL) in a timely, efficient, personalized, and professional manner.

Responsibilities

• Manage the PL's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, emails, reports, presentations, and other documents.
• Handle phone calls, emails, and other communications.
• Keep the PL informed of upcoming commitments and responsibilities.
• Research and follow up on issues and concerns addressed to the PL.
• Prepare status reports for the PL.
• Manage and complete monthly expense reports in SAP Concur.
• Organize and coordinate meetings, conferences, and special events.
• Prepare the PL for meetings (documents and briefings).
• Prepare agendas, take minutes, and follow up on action items.
• Ensure all logistical details are handled effectively.
• Assist with planning and executing projects.
• Monitor project timelines and deliverables.
• Coordinate with various departments to ensure project goals are met.
• Submit project deliverables and ensure quality standards.
• Manage sensitive information with the utmost confidentiality.
• Serve as a point of contact between the PL and other stakeholders.
• Facilitate communication between departments and external partners.
• Support coordinating client activities.
• Assist in the Pre-Renewal process.
• Assist with New Business online quoting workflow.
• Assist with billing retrieval and follow up with clients for payments.
• Assist with documentation.
• Follow-up with carriers for acknowledgement and status.
• Provide general administrative support (client filing, record keeping, customer service, and binding of documents).

Work Schedule

Full-time, 8:30 AM to 5:30 PM EST, Monday through Friday.

Salary

$1300/month

Education and Experience

Associate's degree or relevant certification preferred.

Minimum 3 years of experience in an administrative role.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent English written and verbal communication skills.
• Ability to work independently and as part of a team.
• Tech-savvy with experience integrating technology.

Attributes

• Detail-oriented with a strong focus on accuracy.
• Professional demeanor and appearance.
• Ability to handle sensitive information with discretion.
• Forward-looking thinker, proactive in proposing solutions.

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