Full-Time Executive Assistant

• Administrative Support: Manage the COO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, emails, reports, presentations, and other documents.
• Handle phone calls, emails, and other communications on behalf of the COO.
• Keep the COO well informed of upcoming commitments and responsibilities.
• Research and follow up on issues and concerns addressed to the COO. Work closely with them to determine an appropriate course of action or response.
• Prepare status reports for the COO by gathering, analyzing, and summarizing relevant information.
• Manage and complete monthly expense reports in SAP Concur.

• Meeting and Event Coordination: Organize and coordinate meetings, conferences, and special events.
• Prepare the COO for internal and external meetings (documents, briefings).
• Prepare agendas, take minutes, and follow up on action items.
• Ensure all logistical details are handled effectively.

• Project Management: Assist with planning and executing special projects and initiatives.
• Monitor project timelines and deliverables, providing status updates as needed.
• Coordinate with various departments to ensure project goals are met.
• Submit project deliverables and ensuring that they adhere to quality standards.

• Confidentiality and Discretion: Manage sensitive information with the utmost confidentiality and handle confidential communications and documents.

• Liaison Role: Serve as a point of contact between the COO and other stakeholders, employees, and clients. Facilitate communication between departments and external partners.

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