Full-Time Executive Assistant

Responsibilities:

• Collaborate with the CEO to coordinate their daily activities, including meetings, travel, and expenses
• Schedule and manage intricate calendars, ensuring all commitments are organized efficiently
• Facilitate internal and external meetings, including arranging meeting rooms, coordinating technology needs, preparing agendas, taking meeting minutes, and following up on action items
• Manage travel arrangements for the executives
• Support board meetings and member support
• Draft and manage communication on behalf of executive, including emails and other correspondence
• Support the executive &  organization in special complex projects, initiatives, or events as assigned, including research, data gathering, and administrative assistance
• Monitor project progress, follow up on deliverables, and ensure deadlines are met
• Facilitate cross-departmental collaboration and communication to ensure project alignment with organizational goals
• Design and develop high-quality presentations using advanced software tools (e.g., PowerPoint, Keynote), while ensuring presentations are visually appealing, concise, and aligned with corporate branding.

Requirements

• Bachelor’s degree required plus 5+ years of experience as an Executive Assistant, supporting C-Suite executives or equivalent experience.
• Proven project/program coordination &  management experience with the ability to handle multiple projects simultaneously.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and other most current office applications.
• Excellent verbal and written communication skills.
• Ability to work independently and make informed decisions.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Flexibility to work outside standard business hours as needed.
• Familiarity with project management tools a plus.