Full-Time Executive Assistant - GFS

Job SummaryYou will report to the SVP of Global Finance Systems & Automation and support them, their team, and the VP of GFS Global SSC in North America. Manage calendars, coordinate travel, organize meetings and events, and assist with onboarding and internal communications.

Main Responsibilities

1. Calendar & Meeting Management: Manage executive calendars, prioritize appointments, resolve scheduling conflicts, coordinate logistics for meetings and events.
2. Travel Coordination: Arrange business travel (flights, accommodations, transportation), ensure company policy compliance, and provide detailed itineraries.
3. Meeting Preparation: Organize executive and team meetings, prepare and distribute agendas, collect pre-reading materials, ensure all logistics are in place.
4. Administrative Support: Attend meetings (when needed), take notes, track action items, send reminders for follow-through.
5. Document & Expense Management: Draft/edit presentations/documents, manage expense reports, handle purchase requisitions and invoice approvals.
6. Team Support & File Management: Support GFS leads with ad-hoc tasks, maintain organized and confidential filing systems, assist with onboarding and internal communications.

Qualifications

• 1+ years of experience in administrative or assistant roles (including internships), supporting executives or senior leadership.
• Advanced English proficiency (mandatory) with strong written and verbal communication skills across global teams and time zones.
• Microsoft Office Suite skills, especially PowerPoint (supporting presentation deck creation and management).
• Proficient in scheduling and coordination (meetings, travel arrangements, proactive follow-up on tasks and deliverables).
• Familiarity with expense management and travel booking tools (efficient logistical support).
• Interest in career growth toward a senior Executive Assistant or operations-focused role.

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