Full-Time Executive Assistant & Office Manager

• Manage comprehensive office services including reception, shipping and mail, kitchen upkeep, office provisions, building maintenance, and other general office duties.
• Oversee office maintenance and liaise with property management, safety/security, janitorial staff, internet and audio/visual services, and various vendors.
• Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands.
• Greet clients and internal/external visitors.
• Assist in organizing and scheduling onsite events.
• Handle incoming and outgoing phone calls.

• Coordinate and manage the calendars of leadership team members.
• Arrange travel accommodations and itineraries.
• Prepare meeting agendas and necessary documentation.
• Serve as a liaison between the leadership team members and stakeholders.
• Assist with expense reporting and reimbursement requests.
• Ensure strict confidentiality at all times.

• Availability to work at the Lisbon office 5 days a week (9 am to 6 pm typically).
• 3+ years of experience as an Executive Assistant and/or Office Manager.
• Strong verbal and written communication skills in both Portuguese and English.
• Proficiency with office management and meeting scheduling software.

• Consulting or start-up background.
• Experience with Zip, Concur, Notion, Slack, and Navan.

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