Full-Time Executive Assistant to CEO

Executive Assistant to the CEO

The role requires a keen eye for detail, strong written and verbal communication, and the ability to make informed decisions in a dynamic environment.

Ideal Candidate Profile:

• Thrives on ownership
• Demonstrates adaptability and resourcefulness
• Possesses exceptional organizational and multitasking abilities

Responsibilities:

• Central Point of Contact: CEO, employees, fractional staff, clients
• Schedule Management: Meticulously manages CEO's daily schedule, appointments, calendar updates
• Confidentiality: Maintains strict confidentiality and handles sensitive information
• Communications Coordination: Coordinates executive communications, screens calls, responds to emails, facilitates client interactions
• Project Management: Assists in project planning, coordination, and implementation for expansion projects
• Research and Analysis: Conducts research and provides analysis for decision-making
• Meeting Management: Coordinates meetings, prepares agendas, documents meeting minutes
• Reporting: Generates and files weekly statistics reports, facilitates all-staff meetings, assists in HR functions
• Policy Updates: Updates policies, prepares 'out of office' messages, stays current with policy updates
• Job Descriptions: Creates and updates job descriptions
• Interview Scheduling: Coordinates interview scheduling and logistics
• Attendance Tracking: Maintains accurate attendance tracker
• Vendor Coordination: Point of contact for IT and communications support vendors
• Reporting and Data Management: Manages daily/weekly reports, leave requests, company data
• Podcast Support: Facilitates podcast activities including scheduling, production, and post-production
• Sales Support: Assists in sales activities, reconfirms/reschedules calls, updates reporting
• SharePoint Management: Oversees SharePoint for efficient document sharing and collaboration

What is the last date for applying to the job?

Which countries are accepted for this remote job?