Full-Time Executive Assistant to CEO

InVitro Capital is seeking a highly organized, proactive, and adaptable Executive Assistant to support our CEO.

This role is ideal for someone who thrives in fast-paced environments, enjoys multitasking, and remains calm under pressure. Prior experience as an Executive Assistant is not required but prior experience in an administrative, coordination, or operational role where you managed schedules, handled communications, or supported leadership is essential.

Key Responsibilities

• Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
• Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
• Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.
• Communication Liaison: Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups.
• File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
• Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

Minimum Qualifications

• 2+ years of experience in an administrative, coordination, or operations role supporting leadership or a team.
• Experience managing calendars, travel, scheduling, or executive communications.
• Strong communication and interpersonal skills.
• Ability to manage schedules and travel across multiple time zones.
• High attention to detail and excellent multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.
• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

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