Full-Time Executive Assistant to CEO

About The Position In this role, you will provide administrative and project management support to Shavar Jeffries, the Chief Executive Officer at KIPP Foundation and his Chief of Staff.

This job is ideal for a seasoned executive assistant with a track record of successfully supporting high-impact executives in fast-paced, result-oriented environments.

Key Responsibilities

1. Support calendar management and scheduling, correspondence, travel logistics, preparing for and reporting on meetings, management of special projects and reports, and other special events and duties.
2. Act as gatekeeper and partner with Chief of Staff and CEO to ensure the CEO’s time is focused on his most important priorities.
3. Ensure CEO has the critical information he needs to be effectively prepared for meetings and other engagements.
4. Support the CEO in progress monitoring against his key strategic priorities, producing status reports, tracking follow ups and progress to goal concerning project plans, and tracking key deadlines.
5. Manage the CEO’s calendar and scheduling to ensure alignment to priorities and to maximize efficiency.
6. Collect and organize data, supporting the preparation of key materials and presentations to senior-level staff.
7. Prepare meeting agendas, attend meetings to record follow-up assignments, and provide comprehensive support for leadership team meetings, staff retreats, etc.
8. Provide team support through the creation and management of project plans, spreadsheets and maintenance of filing system and contact database.
9. Anticipate the CEO’s needs in light of his strategic priorities and proactively problem solve.
10. Oversee and manage compliant expense reporting to ensure timely reimbursements/payments.
11. Serve as a collaborative member of the KIPP Foundation Executive Assistant community.
12. Maintain professionalism and strict confidentiality with all materials.
13. Perform various administrative and other related duties as required.

Key Competencies

• Mission & Student Focus: Demonstrated commitment to education equity, passion for KIPP’s mission and uphold KIPP’s values.
• Achievement Orientation: Ensures clarity in goals and accountabilities.
• Organization, Planning, & Execution: Strong organizational skills, excellent time-management, project management, and knowledge management skills, meticulous attention to detail.
• Judgement & Decision Making: Excellent judgment, making sound and data-driven decisions.
• Cultural Leadership & Competence: Proactive cultural leader and team player, thrives on collaboration and learning.
• Communications Skills: Superb written and verbal communication skills.
• Innovative & Agile: Ability to operate effectively in virtual environments.

Experience and Qualifications

• Advanced skills in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams) and other office productivity tools.
• Proficiency with AnyBill, Concur, ADP, and video conferencing systems (preferred).
• 10+ years of experience in an administrative role supporting executives.
• Associate or Bachelor's degree (preferred).

Work Conditions

• Travel requirements: 10-25%
• Full-time, exempt role

Compensation and Benefits

• Salary range: $100,000-$115,000
• 26 holidays + 18 days flexible PTO
• 100% paid parental leave
• 100% employee medical/dental/vision, 75% for family
• Wellness benefits (fitness reimbursements, etc.)
• Finance security benefits (401K, legal plans, etc.)

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