Full-Time Executive Assistant to CEO

We are seeking an innovative and experienced Executive Assistant with a focus on climate solutions. You'll work closely with the Chief of Staff and Executive Coordinator.

Key Responsibilities:

• Diary management: Scheduling, coordinating, agenda prep, handling changes.
• Email management: Prioritizing, identifying tasks, ensuring follow-up, drafting responses.
• Travel & meeting logistics: International travel coordination.
• Operational coordination: Developing systems, implementing processes to achieve impact.
• Stakeholder outreach: Preparing for meetings, producing briefing materials, follow-up.
• Knowledge management: Managing knowledge sharing, coordination across teams.
• Funder engagement: Supporting strategic partner engagement, working with other teams.
• Administrative support: Processing expenses, budget tracking, filing, event management.
• Other duties as assigned.

Requirements:

• 5-8 years experience as an Executive Assistant or similar role.
• Proven ability to manage complex schedules and adapt to changes.
• Proactive, autonomous, and strong communication skills.
• Strong planning and organizational skills, initiative.
• Excellent written and spoken English, additional languages beneficial.
• Interest in climate and environmental issues.
• Proficiency in Microsoft Office, collaborative tools like Slack, Trello, Asana.

What is the last date for applying to the job?

Which countries are accepted for this remote job?