Full-Time Facilities Coordinator

The Facilities Coordinator provides administrative and operational support to the Facilities Manager for a national real estate portfolio.

This role focuses on organizing lease files, coordinating with internal departments, tracking key property-related tasks, and communicating with landlords and vendors.

Key Responsibilities:

• Maintain and organize lease documentation and electronic files
• Track lease terms, renewal dates, and property-related deadlines
• Communicate with landlords and vendors regarding rent payments, maintenance issues, and lease questions
• Coordinate with internal departments (Accounts Payable, Legal, Finance) to ensure timely payments and document routing
• Input and update information in lease tracking spreadsheets and systems
• Assist with pulling data, formatting reports, and updating trackers for the Facilities Manager
• Help manage maintenance logs and follow up on open facilities issues
• Route lease documents for signatures and approvals

Requirements:

• 1–2 years of experience in an administrative, facilities, or real estate support role
• Strong attention to detail and follow-through
• Intermediate-level proficiency in Microsoft Excel (including sorting/filtering, formulas, and formatting)
• Comfortable with email communication and document management
• Familiarity with Microsoft Outlook, Word, and Adobe Acrobat
• Ability to work independently and support a remote team
• Must be available to work Pacific Time Zone hours

Preferred Qualifications:

• Experience with MRI ProLease or similar lease/property management software
• Familiarity with commercial leasing or facilities operations
• Previous experience supporting a multi-site or national real estate portfolio

Additional Information:

• Extensive standing, and sitting and continuous computer, phone, and deskwork required.
• Work will be primarily in a defined office environment with specified hours.
• Will require one on one and group interaction with individuals from a diverse range of backgrounds.
• Must be available for occasional out of office meetings, conferences, training, and other events as needed.
• All your information will be kept confidential according to EEO guidelines.

What is the last date for applying to the job?

Which countries are accepted for this remote job?