Full-Time HR Recruiting Coordinator

Recruiting Coordinator will perform administrative support functions for the Recruitment & Staffing Team, requiring strong analytical and independent judgment skills.

Duties include:

1. Recruiting Operations Support:
• Managing hiring email inbox.
• Creating opportunity requests in UKG Recruiting.
• Generating reports and queries (strong Excel skills required).
• Assisting with recruiting metrics and ad-hoc reporting.
• Running audit reports for various functions.
• Maintaining the Recruitment & Staffing Workbook.
• Processing employee referral bonuses and sign-on bonuses.
• Updating bonus tracking sheet.

2. ATS (Applicant Tracking System) Platform Administration:
• Assisting with maintaining ATS tables, libraries, and templates.
• Documenting system processes.
• Participating in system upgrades/patches.

3. Offer Letter Process

4. Pre-Employment Screening Process:
• Launching background reports in UKG.
• Ordering drug screenings and OSHA questionnaires.
• Verifying WA driver's licenses.
• Tracking new hires for conditional or full clearance.
• Sending notifications to new hires and hiring managers.

5. New Hire Onboarding Process:
• Hiring candidates in UKG.
• Processing new employee information in UKG.
• Sending UKG credentials.
• Processing housing allowance packets.
• Finalizing onboarding documents.

6. Form I-9 and E-Verify Processes:
• Completing I-9 for all new hires within 3 days.
• Ensuring receipt of acceptable documents.
• Monitoring E-Verify dashboard for alerts/issues.
• Addressing expiring work authorizations.
• Communicating with managers and relevant parties.
• Utilizing E-Verify Employer Hotline.

7. General Administrative Support:
• Assisting with various recruiting support functions (record-keeping, file maintenance, data entry).
• Supporting special projects.
• Coordinating and leading process improvements.
• Managing assigned projects.
• Responding to employee and vendor requests (customer service-oriented).

Minimum Requirements:

• 2+ years experience in HR/Recruiting.
• Knowledge of Federal and State employment laws, USCIS regulations, FCRA, HIPAA, and OSHA regulations.
• Understanding of Form I-9 and E-Verify processes.
• Strong computer skills (MS Office, Google Suite, Adobe).
• Intermediate/Advanced Excel/Google Sheets skills.
• HRIS/ATS experience (UKG preferred).
• High School Diploma/GED.
• Proficient in English; bilingual Spanish preferred.

Skills Required:

• Microsoft Word
• Microsoft Excel
• Adobe Acrobat
• Google Mail
• Google Drive

Additional Requirements:

• Reliable transportation for work and off-site training.
• Ability to work remotely with a designated workspace.
• Adherence to FPI Telecommuting policies.
• Understanding and compliance with FPI HR policies and Dress Code.
• Meeting all training requirements (Grace Hill, Safety Meetings).

Compensation: $23/hour

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