Full-Time Legal & Regulatory Admin Assistant

Are you a master of details with a passion for organization? As our Legal & Regulatory Administrative Assistant, you’ll be the backbone of our global legal operations, ensuring everything runs seamlessly.

Reporting to our Senior Counsel in the Philippines, you’ll take charge of contracts, safeguard intellectual property, manage corporate filings, and keep us aligned with regulatory requirements worldwide.

You’ll also become our contract tool expert and create systems that empower the entire team.

If you love connecting the dots, solving puzzles, and being a trusted partner in a dynamic environment, we'd love to have you on board!

What you'll be doing:

1. Contract Tracking and Management: Tracks and manages all contracts to which Balsam Brands is party.
2. Maintenance and Management of CLM Tool: Maintains and manages the contract lifecycle management tool (CLM). Includes configuring and managing workflows, managing contract and legal request data, generating reports and analyzing data, and understanding integrations with other business systems and AI/ML potential within the CLM platform.
3. Intellectual Property Tracking and Management: Tracks and administers trademark, copyright, and patent portfolios. Reports infringement and coordinates with vendors and external counsel. Provides advice to internal teams on proper trademark usage.
4. Domain Name Management: Tracks and administers Balsam Brands’ domain portfolio and coordinates with the external domain management provider.
5. Internal Knowledgebase Management: Maintains templates, checklists, FAQs, and other resources. Ensures accuracy and improves accessibility/usability.
6. Corporate Filings and Registrations: Administers and maintains corporate, regulatory, and some tax filings/registrations. Conducts basic legal research for U.S. and other countries for tax registration and filings.
7. Basic Legal and Market Research: Performs basic legal research, summarizes findings, and responds to queries. Provides insight into best practices.
8. General Functions: Manages sensitive matters, assists in regulatory obligations, assists in day-to-day legal functions, and performs other duties as assigned.

What we're looking for:

• College graduate, preferably with a background in legal work.
• Ability to conduct research, analyze information, and summarize findings concisely.
• Excellent written and verbal English communication skills, drafting correspondence, communicating with foreign counterparts, government agencies, and vendors, and taking accurate meeting minutes.
• Highly organized, prioritizing tasks, meeting deadlines, and managing multiple projects.
• Strong project management skills.
• Meticulous attention to detail.
• Ability and desire for continuous learning and adaptation to new technologies.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), email, and other relevant software.
• Ability to identify and analyze problems, troubleshoot technical issues, and find effective solutions.
• Adaptability to changing priorities.
• Ability to conduct phone/web conference calls in early morning or late evening with foreign counterparts, partners/vendors.

Nice to have:

• Experience conducting legal research.
• Experience importing/exporting/managing data, understanding data structures, APIs, and integrations with other business systems.

Location: The Legal & Regulatory Administrative Assistant position is a work-from-home position.

Must-haves:

• Open to face-to-face gatherings.
• Back-up laptop/desktop.
• Fast, reliable DSL/Fiber/Broadband internet connection (min. 10 Mbps).
• Back-up internet connection of the same speed.

Status: Full-time, permanent position with benefits.

Hardware Provision: Company-issued laptop provided on the first day.

What is the last date for applying to the job?

Which countries are accepted for this remote job?