Full-Time Officer 1, Fund Administration

Job Summary: An entry-level corporate secretarial position for delivering basic corporate secretarial services under supervision. Focuses on standardized processes and routine administrative operations while developing core competencies. Handles low-complexity tasks within established frameworks.

Core Responsibilities:

• Execute basic corporate secretarial tasks following established procedures
• Maintain accurate documentation and records within defined guidelines
• Support routine administrative operations with guidance
• Follow quality control processes and compliance requirements
• Develop understanding of basic corporate secretarial requirements

Tasks:

• Draft basic minutes and board papers using templates
• Process routine regulatory filings with relevant authorities
• Update and maintain statutory books and records
• Conduct basic file reviews following checklists
• Support document preparation for meetings
• Maintain client databases with guidance
• Monitor basic statutory deadlines
• Respond to routine administrative queries
• Complete detailed operational checklists

Educational Background: Bachelor's degree in Business Administration, Legal Management, Juris Doctor, or related field. Additional certifications (Chartered Secretary, LL.B, paralegal) are an advantage.

Professional Experience: 0-2 years of experience in a corporate secretarial, administrative, or similar role. Experience in managing client service operations and handling multiple deliverables. Familiarity with CAS systems and/or corporate secretarial software is a plus. Exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage.

Skills and Key Behaviors:

• Proficient in drafting minutes, board papers, and processing regulatory filings accurately
• Strong understanding of maintaining statutory books, records, and client databases
• Ability to adhere to compliance and quality control standards
• Skilled in using operational checklists and meeting statutory deadlines
• Strong written and verbal communication skills
• Excellent organizational and prioritization abilities
• Proactive problem-solving and attention to detail
• Meticulous, organized, and deadline-oriented
• Demonstrates a "can-do" attitude and ability to work under pressure
• Collaborative and responsive to team guidance while maintaining a commitment to quality and accuracy
• Professional and client-focused demeanor with a commitment to continuous learning and development

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