Full-Time Operations & Administrative Assistant
Omniscient is hiring a remote Full-Time Operations & Administrative Assistant. The career level for this job opening is Entry Level and is accepting Brazil, South Africa, Colombia, Argentina, Chile, Mexico based applicants remotely. Read complete job description before applying.
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Omniscient
Job Title
Operations & Administrative Assistant
Posted
Career Level
Full-Time
Career Level
Entry Level
Locations Accepted
Brazil, South Africa, Colombia, Argentina, Chile, Mexico
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Job Details
Omniscient Digital is hiring an Operations & Administrative Assistant to keep our business running smoothly across operations, sales, and client delivery. You’ll handle core administrative tasks, help build repeatable processes, and support leadership as the business scales, while always looking for ways to make the organization more efficient with AI and automation.
Responsibilities:
- Follow up on meetings and add tasks to our project management tool
- Monitor Asana for overdue tasks or blockers
- Build monthly time tracking reports
- Build custom GPTs
- Build SOPs for repeatable administrative tasks
- Support podcast publishing workflow
- Make updates to the company website
- Repurpose content using AI workflows
- Draft initial sales proposals using AI workflows
- Organize sales proposals and client files in Google Drive
- Perform initial applicant screening
- Schedule candidate interviews
- Enable tool access and automation for freelancers
Who you are:
- 2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup
- Outstanding written and verbal communication skills
- Organized, proactive, and resourceful
- Familiarity with tools like Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai
FAQs
What is the last date for applying to the job?
The deadline to apply for Full-Time Operations & Administrative Assistant at Omniscient is
29th of September 2025
. We consider jobs older than one month to have expired.
Which countries are accepted for this remote job?
This job accepts [
Brazil, South Africa, Colombia, Argentina, Chile, Mexico
] applicants. .
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