Full-Time Payroll & Accounting Associate

The Mozilla Foundation is a nonprofit public benefit organization. Its mission is to ensure that the Internet is a global public resource, open and accessible to all.

Team Summary: The Finance and Administration team ensures that the Foundation is a trusted steward of its finances and operations. The team provides consistent, timely, and effective operating processes to the Foundation and its partners. It also provides useful financial data for informed decision-making and excellent controllership.

Position Summary: The role requires problem-solving, strong partnership, and technical project management skills, particularly regarding US, Canada, and international payroll and payables accounting.

Responsibilities:

1. Payroll Processing (35%): Implement, maintain, and review payroll systems for accurate and timely processing of salaries, benefits, garnishments, taxes, and deductions. Process changes (new hires, leavers, salary changes, leaves, timesheets), secondary benefits (pension, health insurance), and prepare/upload payroll journals.
2. Payables Processing (35%): Review and enter invoices, verify coding, ensure proper approval configuration, reconcile vendor accounts, and review/approve corporate credit card transactions.
3. Budgeting, Reporting, and Audit (15%): Facilitate audits by providing records/documentation, participate in internal/external payroll audits for accuracy and compliance, and maintain payroll/payment information.
4. Communications and Systems Management (15%): Answer employee questions about paychecks, deductions, credit cards, reimbursements; communicate with vendors; identify/recommend updates to payroll/bill payment software, systems, and procedures; develop/update user procedures/guidelines/documentation.

Qualifications:

• 4+ years of payroll and payables processing/accounting experience.
• Payroll processing experience in US & Canada, with global payroll experience (PEO/EOR).
• Payables processing experience, ideally using a cloud-based platform (e.g., Bill.com).
• Strong knowledge of payroll function, preparation, balancing, internal controls, and payroll taxes.
• Proficient in MS Office, particularly Excel.
• FPC or CPP certification is preferred.

Competencies:

• Strong attention to detail.
• Strong analytical/problem-solving skills.
• Excellent time management/deadline-oriented.
• Confidentiality/discretion.
• High-pressure environment.
• Strong relationship building & communication.
• Organizational skills/independent work.
• Payroll/withholding requirements (including international payroll)
• Accounting principles (invoice coding/general ledger allocations).

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