Full-Time Personal/Executive Assistant

Manage the CEO's calendar, prioritizing appointments, meetings, and deadlines.

Schedule travel arrangements, including flights, hotels, and car rentals—including expense reports.

Anticipate scheduling conflicts and proactively propose solutions.

Organize and coordinate catering and logistics for meetings, conferences, and events.

Develop and maintain efficient filing systems for electronic and physical documents.

Anticipate the MD's needs and proactively prepare necessary materials.

Act as the first point of contact for phone calls, emails, and inquiries.

Screen calls and emails, prioritizing messages and directing them appropriately.

Draft and compose professional correspondence, presentations, and reports.

Maintain a professional and courteous demeanor in all interactions.

Requirements

Minimum 1 year experience as a Personal/Executive Assistant.

In-depth industry knowledge regarding best practices, development, current regulations, and technology, particularly as a Personal/Executive Assistant.

With a deep background in a remote setup of work similar to freelancing as an independent contractor (deep understanding of the pros & cons involved in this industry).

• Excellent communication, written and verbal, and strong interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using CRM systems.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• Strong organizational skills and meticulous attention to detail.
• Ability to learn new software and adapt to changing priorities.
• Discretion, professionalism, and a positive attitude.
• Highly organized with strong attention to detail.
• Strong communication and interpersonal skills.
• Confidentiality and discretion.
• Proactive and anticipatory.
• Technological proficiency.
• Professional with a high standard of conduct.
• Positive attitude and resilience.

What is the last date for applying to the job?

Which countries are accepted for this remote job?