Full-Time Project Manager Assistant

About AlphaHire: AlphaHire is a high-growth recruitment firm focused on exceptional hiring results. We value a fast-paced, collaborative environment emphasizing communication, organization, and flexibility.

Position Overview: Seeking a proactive and detail-oriented Project Management Assistant to support the Managing Partner and recruiting team. This role coordinates across recruiters, clients, and stakeholders, ensuring efficiency and follow-through in the recruitment cycle.

Key Responsibilities:

1. Candidate Coordination: Manage candidate submissions, track recruiter activity, and ensure timely document submission.
2. Client Communication: Collect and relay client feedback, follow up to ensure next steps are clear and executed.
3. Direct Sourcing: Assist in sourcing qualified candidates for urgent/high-priority roles, using internal tools.
4. Scheduling Support: Coordinate interviews, manage calendars, and confirm appointments.
5. ATS Management: Update and maintain the Applicant Tracking System, accurately recording candidate status, notes, and communications.
6. Internal Workflow Optimization: Act as a communication bridge between recruiters and leadership to flag delays, clarify expectations, and drive accountability.
7. Special Projects: Support other projects as needed.

Qualifications:

• 3+ years in a fast-paced administrative, recruitment, or executive support role.
• Familiarity with ATS platforms and recruiting workflows.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to handle confidential information.
• Solutions-oriented mindset.

Compensation & Benefits: Competitive salary, performance-based bonuses, flexible work hours, growth opportunities.

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