Full-Time Project Manager

We are looking for a proactive Project Manager to make sure that we are able to complete a timely and efficient task. This role involves coordinating with internal teams, managing projects using various tools, and overseeing freelancers. The ideal candidate will be detail-oriented, adaptable, and experienced in handling diverse platforms.

This role will be working from home permanently and during U.S. business hours.

Duties and Responsibilities

• Ensure all client tasks are completed and within set deadlines. Collaborate with client strategists, operations teams, and engineering teams to align on project deliverables and timelines.
• Conduct weekly meetings with clients and translate client notes into actionable tasks using Fireflies.
• Own and maintain the Notion page, tracking project tasks and following up with the team to ensure adherence to internal and external deadlines.
• Identify gaps in training and potential blockers that may hinder task completion. Develop solutions and ensure communication of issues and resolutions within the company.
• Utilize Claude.AI to outline daily project tasks and integrate them into Notion immediately following client meetings.
• Use platforms and tools including Notion, Fireflies, Zoom, Claude.ai, Slack, Google Suite, MS Suite, Perplexity.ai (for research), Zapier, and Active Campaign to manage and streamline operations.
• Familiarize yourself with various client platforms such as Squarespace, Wordpress, Blackbaud RE NXT CRM, and Salesforce to perform necessary tasks as required.
• Demonstrate flexibility and adapt to changes. Think ahead, complete daily tasks, and manage future needs.
• Oversee the hiring, training, and management of freelancers to support operational tasks.
• Maintain attention to detail and work towards having zero unread emails. Identify areas for improvement and optimize processes.

Requirements

• Proven experience in project management with a strong ability to manage multiple tasks and projects simultaneously.
• Proficiency with tools and platforms including Notion, Fireflies, Claude.ai, Slack, Google Suite, MS Suite, Perplexity.ai, Zapier, and Active Campaign.
• Experience with various client platforms such as Squarespace, WordPress, Blackbaud RE NXT CRM, and Salesforce.
• Strong problem-solving skills with the ability to identify, address, and communicate issues effectively.
• High attention to detail and a proactive approach to task management and process improvement.
• Excellent communication skills and the ability to work collaboratively with internal teams and clients.
• Flexibility and adaptability to manage rapid changes and undefined scenarios effectively.
• Experience in managing freelancers and teams, with the ability to train and oversee their work.