Full-Time Project Operations Specialist

Accounting Support:

• Onboard new vendors for Corporate and Construction team support
• Maintain and monitor the PO Request Responses Form.
• Coordinate with the Finance team to ensure all GL coding is provided.
• Process PO requests in NetSuite (2x/per week)
• Ensure each PO request includes all required supporting documentation.

Post-ACC Budget Upload:

• Participate in the contract workflow once project budgets are uploaded to Autodesk Cloud Construction (ACC).
• Process related POs in NetSuite

Invoice Processing:

• Participate in the invoice approval workflow within ACC
• Generate PDF copies and submit finalized invoices to purchasing@samara.com for processing

Compliance:

• Collect certificates of insurance from all subcontractors and consultants.
• Verify that coverage limits meet compliance requirements
• Assist with requesting Certificates of Insurance from each carrier as required for permitting
• Assist with requesting business licenses

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• At least 2 years of experience in project operations, vendor onboarding, or accounting support—ideally in the construction industry.
• Experience working with US-based companies and familiarity with US Pacific Time (Los Angeles) work hours.
• Proficient in NetSuite for processing POs and managing vendor data.
• Familiarity with Autodesk Cloud Construction (ACC) and construction budget workflows.
• Proficiency in Microsoft Excel, Google Sheets, and PDF editing tools.
• Understanding of GL coding, PO lifecycle, and invoice approval processes.
• Knowledge of certificates of insurance (COIs) and permitting requirements.
• Strong communication and coordination skills to liaise with vendors, finance, and insurance carriers.
• Proactive, self-starter with the ability to manage multiple tasks and deadlines remotely.
• Strong problem-solving skills and a collaborative mindset.

Key Performance Indicators (KPIs)

• On-time PO Processing.
• Accurate Vendor Onboarding.
• Timely Invoice Submission.
• Active Budget Workflow Participation.
• Compliance Documentation Collection.
• Responsive License & Insurance Coordination.
• Accurate GL Coding Support.

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