Full-Time Regional Operations Associate

About The Position The Regional Operations Associate provides essential administrative and logistical support to drive efficient operations across KIPP’s regions. Reporting to the Manager of Executive Administration, this role focuses on managing calendars, coordinating meetings and travel, organizing materials, and maintaining accurate records that support day-to-day regional functioning. As a member of the Office of the President (OOP) Team, the Regional Operations Associate plays a vital behind-the-scenes role in ensuring smooth administrative operations that enable effective planning and execution. While the core of this role is administrative in nature, the associate will also offer light support on targeted projects and regional initiatives, helping to keep systems organized and timelines on track. This role requires strong attention to detail, proactive organization, and a service-oriented mindset.

Responsibilities The Regional Operations Associate will provide essential administrative and logistical support to regional leadership, ensuring the smooth execution of day-to-day operations. This role focuses on managing calendars, coordinating meetings, organizing materials, and maintaining accurate records. In addition to core administrative responsibilities, the associate will offer light support on targeted projects and regional initiatives, helping to track progress and maintain organized systems as needed.

1. Administrative & Logistics Support Manage calendars, schedule meetings, and coordinate logistics to ensure smooth and timely execution of regional operations. Support travel arrangements, expense reporting, and event planning logistics. Prepare, format, and organize materials for meetings, events, and planning sessions.
2. Knowledge Management & Data Entry Maintain accurate data entry and records related to regional and programmatic work. Organize and file documents, ensuring timely updates and easy retrieval. Help manage shared systems for storing and accessing key documents and resources.
3. Targeted Project & Coordination Support Provide light support on special projects and regional initiatives by helping track deadlines and organizing logistics. Assist with drafting or compiling materials for regional communications and planning sessions. Offer occasional support for coordination of regional engagements or external-facing events.

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