Full-Time Senior Executive Assistant

This role provides dedicated executive administrative support to the President of LATAM Sales and his senior leadership team. Support internal and external parties with professionalism.

Key Responsibilities:

1. Manage complex communication and calendar management at the executive level.
2. Drive and track executive-level communication activities (All Hands events, round tables, focus groups, skip-level meetings).
3. Own communication event calendars.
4. Prepare presentations and team communications.
5. Anticipate and resolve potential conflicts (schedule issues, critical meetings, location issues).
6. Collaborate with cross-functional teams on key programs and events, generating reports.
7. Support team well-being activities and events.
8. Support direct staff as needed.
9. Coordinate travel arrangements (flights, transportation, lodging).
10. Prepare and submit expense reports.
11. Organize and assist with online, hybrid, and in-person events.
12. Manage team distribution lists and reporting structure changes.
13. Monitor and review team purchase orders and expense reports prior to manager approval.
14. Support systems, access, location, and IT needs.
15. Provide project and presentation support.
16. Order materials, catering, giveaways, and supplies.
17. Keep the executive well-informed about upcoming commitments.
18. Maintain confidentiality and discretion.

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