Full-Time Senior Proposal Coordinator
Prairie Band Llc Subsidiaries is hiring a remote Full-Time Senior Proposal Coordinator. The career level for this job opening is Experienced and is accepting USA based applicants remotely. Read complete job description before applying.
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Prairie Band Llc Subsidiaries
Job Title
Senior Proposal Coordinator
Posted
Career Level
Full-Time
Career Level
Experienced
Locations Accepted
USA
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Job Details
As a key member of the Proposal Team, the Senior Proposal Coordinator will support the end-to-end proposal development process for federal government opportunities. Reporting to the Director of Proposals, you will assist in organizing, coordinating, and producing proposal responses, ensuring timely submission of high-quality, compliant, and competitive proposals. You will work closely with proposal managers, business development leaders, technical SMEs, and partners to support the development of compelling proposals and sources sought responses. Your ability to stay organized, manage competing priorities, and communicate effectively are essential in this role.
Your Responsibilities:
- Proposal Coordination: Assist with proposal development, ensuring compliance with RFP requirements, adherence to schedules, and proper document formatting.
- Content Management: Maintain and update proposal templates, key personnel/team resumes, past performance databases, and reusable content to support efficiency and consistency.
- Team Collaboration: Support communication and coordination between proposal managers, BD teams, pricing, and technical staff.
- Writing & Editing Support: Assist with drafting, formatting, and reviewing non-technical proposal sections to ensure clarity, compliance, and persuasiveness.
- Document Management: Organize and track proposal files, manage version control, and ensure proper document submission and archiving.
- Review & Compliance Checks: Support Pink, Red, and gold reviews, helping identify and address compliance gaps and improve overall proposal quality.
- Process Improvement: Assist in refining proposal workflows, checklists, and best practices to enhance efficiency.
- Meeting & Schedule Coordination: Help manage proposal schedules, deadlines, and team review meetings to keep projects on track.
What Makes You a Great Fit:
We’re looking for a detail-oriented, proactive professional who thrives in fast-paced environments and can effectively coordinate proposal efforts while ensuring compliance and quality. If you’re a strong communicator, highly organized, and eager to grow within federal proposal development, we’d love to hear from you!
Required Qualifications:
- 3+ years of experience in federal proposal coordination or a related field.
- Strong attention to detail, organization, and ability to manage multiple deadlines.
- Ability to read and interpret RFPs, sources sought notices, and compliance requirements.
- Strong written and verbal communication skills, with experience in proofreading and editing.
- Self-motivated with the ability to take initiative, manage tasks independently, and meet deadlines with minimal supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Adobe Creative Cloud applications (InDesign preferred) for document formatting.
- Ability to work collaboratively in a team environment while managing independent responsibilities.
Skills
FAQs
What is the last date for applying to the job?
The deadline to apply for Full-Time Senior Proposal Coordinator at Prairie Band Llc Subsidiaries is
3rd of August 2025
. We consider jobs older than one month to have expired.
Which countries are accepted for this remote job?
This job accepts [
USA
] applicants. .
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