Full-Time Specialized Talent Administrator

Specialized Talent Administrator & Coordinator

The Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating various logistical and recruitment activities to service a particular client program or teams.

Work Location: USA / Canada

Work Arrangement: Full remote

Work Schedule: 8-5am / 9-6am CST

Specific requirements: French Canadian speaker is a must

1. Assist with recruitment and interview process
2. Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
3. Develop interview schedules to ensure qualified candidates are evaluated
4. Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.) Timely review of applicants who have applied via the ATS
5. Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
6. Execute the offer process, including creating & routing offer letter and presenting offer to candidate
7. Coordinate candidate background, medical and reference checking processes
8. Arrange travel, transportation and accommodation for candidates
9. Coordinate aspects of the on-boarding and off-boarding processes
10. Edit and post positions to the ATS accurately and within the specified timeframes
11. Administratively manage posting of roles to candidate generation channels
12. Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
13. Provide metric and pipeline reporting
14. Provide other administrative support to recruitment team as needed

Position Requirements

• High school diploma or equivalent required
• Completed Cielo TalentCloud ACE certification preferred (for internal applicants)
• Experience as a Talent Administrator & Coordinator for a minimum of 6 months preferred
• Experience in a business or office environment
• Customer service or administration preferred
• Strong recruitment administration skill-set / competencies
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition strongly preferred
• Fluent in English
• Strong communication skills, verbal and written
• Demonstrated proficiency with the Microsoft Office suite, including Outlook
• Ability to prioritize and organize own work
• Desire to provide a high level of customer service to colleagues and clients
• All your information will be kept confidential according to EEO guidelines.

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