Full-Time Specialized Talent Administrator

Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating logistical and recruitment activities to service a particular client program or teams.

Work Location: USA / Canada

Work Arrangement: Fully remote but based in USA / Canada

Work Schedule: 8am-5pm ET

• Specific requirements:
• English and French-Canadian speaker
• Good communication skills
• 1-2 years administrative experience
• RPO background preferred

Duties and Responsibilities:

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statuses in recruitment systems (ATS, proprietary systems)
• Schedule complex phone, video, and in-person interviews
• Execute offer process (create & route offer letter, present offer)
• Coordinate background, medical, and reference checks
• Arrange travel, transportation, and accommodation
• Coordinate onboarding and offboarding processes
• Edit and post positions accurately and within timeframes
• Manage posting of roles to candidate generation channels
• Keep recruitment team updated on progress
• Provide metric and pipeline reporting
• Provide other administrative support as needed

Position Requirements:

• High school diploma or equivalent
• Cielo TalentCloud ACE certification preferred

• Experience:
• 6+ months experience as a Talent Administrator & Coordinator
• Business or office environment experience
• Customer service or administration experience

• Skills:
• Strong recruitment administration skills
• Knowledge of talent acquisition practices
• Fluent in English
• Strong verbal and written communication skills
• Proficiency with Microsoft Office Suite (including Outlook)
• Prioritization and organization skills
• High-level customer service to colleagues and clients

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