Full-Time Specialized Talent Administrator

Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a variety of logistical and recruitment activities to service a particular client program or teams.

1. Assist with recruitment and interview process
2. Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
3. Develop interview schedules to ensure qualified candidates are evaluated
4. Update candidate statuses in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
5. Timely review of applicants who have applied via the ATS
6. Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
7. Execute the offer process, including creating & routing offer letter and presenting offer to candidate
8. Coordinate candidate background, medical and reference checking processes
9. Arrange travel, transportation and accommodation for candidates
10. Coordinate aspects of the on-boarding and off-boarding processes
11. Edit and post positions to the ATS accurately and within the specified timeframes
12. Administratively manage posting of roles to candidate generation channels
13. Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
14. Provide metric and pipeline reporting
15. Provide other administrative support to recruitment team as needed

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