Full-Time Workday Foundation Executive Assistant

About the Role

Workday is looking for an Executive Assistant to support our philanthropy team. Support the Chief Philanthropy Officer and the philanthropy team members. Seeking a well-organized, high-energy individual with a proactive attitude to provide administrative and organizational support.

Key Responsibilities

• Manage, prioritize, and anticipate Chief Philanthropy Officer’s schedule.
• Handle heavy calendaring for executive and team.
• Coordinate meeting details (space, A/V, refreshments).
• Book domestic and international travel.
• Assist with meeting coordination and build itineraries for executive travel.
• Plan and coordinate department events.
• Assist with planning and execution of Foundation's annual projects.
• Maintain routine calendar and quarterly updates.
• Support reports for quarterly updates, board packets, and other reporting.
• Maintain team mailboxes, communications and presentations, and provide general administrative support.
• Process purchase orders, expense reports, and expenses.

About You

Basic Qualifications

• 3+ years of administrative or executive support experience.

Other Qualifications

• Strong professional presence and communication skills (verbal and written).
• Event coordination skills (small/medium/large).
• High energy, positive outlook, and flexibility.
• Diligent, detail-oriented, strong time management skills.
• Ability to multitask and resolve issues.
• Maintain confidentiality and integrity.
• Proficient with office applications (Outlook, Slack, Google Drive, Slides, Microsoft Office, Zoom, Gen AI).

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