Full-Time Associate Director/Director of Finance

Associate Director/Director of Finance and Operations - Nonprofit

Position Summary The Associate Director/Director of Finance and Operations is a key leadership role at Civitas Networks for Health, responsible for the overall management and execution of the organization’s financial, human resources, and operational functions. This position reports to the Vice President of Programs and Operations and serves as the lead for all internal operations, including finance and accounting, compliance, HR administration, technology systems, and organizational processes. As the internal team member leading these areas, the Director collaborates with outsourced vendors, consultants, and the leadership team to ensure effective planning, execution, and continuous improvement in support of Civitas’ mission.

Responsibilities

1. Finance and Accounting
• Serve as the primary liaison with outsourced accounting and audit vendors.
• Oversee day-to-day financial operations.
• Supports budgeting, forecasting, and financial planning processes.
• Prepare regular financial reports and dashboards for leadership and the Board.
• Track and ensure compliance with restricted funds, grants, and funder requirements.
• Oversee revenue recognition policies.
• Manage the annual audit and tax filing process.
• Provide recommendations on cash reserves and investment planning.
• Maintain and continuously improve financial policies, internal controls, and contract lifecycle management procedures.
2. Operations Management
• Design, implement, and improve operational systems and workflows.
• Serve as administrator for core systems.
• Manage vendor agreements, organizational registrations, insurance coverage, and procurement processes.
• Oversee compliance with data privacy, security protocols, and IT best practices.
• Coordinate the selection, rollout, and staff training for technology tools.
• Lead business continuity and risk management planning.
• Maintain and streamline administrative documentation.
3. Human Resources Administration
• Act as the internal point of contact for HR functions.
• Oversee onboarding and offboarding, performance review processes, and employee recordkeeping.
• Manage benefits and compensation administration.
• Track and report on HR metrics such as retention, engagement, and benefits usage.
• Maintain and update the employee handbook and internal HR policies.
• Support professional development tracking and employee growth initiatives.
• Champion equitable and inclusive HR practices.

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