Full-Time ATS & Onboarding Specialist

This position is a remote position!

The ATS & Onboarding Specialist will own system administration responsibilities for the Applicant Tracking System (ATS). This role also takes ownership of the post-offer letter onboarding process, supporting the candidate-to-employee journey of new hires.

1. Oversee and maintain optimal function of ATS and Onboarding systems, including customization and maintenance.
2. Provide technical support, troubleshooting, and guidance to ATS users, employees, and applicants.
3. Create and maintain training materials for ATS and Onboarding systems and train new and existing HR users.
4. Collaborate with IT to identify system improvements and enhancements related to integration processes.
5. Manage permissions, access, and settings for users within ATS.
6. Run and maintain data reports for leadership/TA/HR/IT, including EEO/AAP-related regulatory reports and audits.
7. Ensure EEO/AAP compliance within ATS and partner with the EEO Coordinator for trainings.
8. Be involved in ATS-related project(s), and advise as a subject matter expert.
9. Responsible for the onboarding journey of new RRD employees, from sending offer letters, setting up background checks, and collecting personal documentation.
10. Run weekly/bi-weekly orientations, educating new hires and providing clear next-step instructions.
11. Collect and maintain all employee personal documentation, and upload it to appropriate systems.
12. Collaborate with Hiring Managers on their new hires onboarding.
13. Other ad hoc project/tasks/reports as required.

Requirements

• Bachelor's degree in HR, Business, or Information Systems
• Minimum 2 years experience in an HR administrative function
• Minimum 1 year of recruiting coordination/onboarding experience
• Prior experience with ATS administration (SmartRecruiters, PeopleSoft, SilkRoad preferred)
• Experience with reporting through an ATS or other HRIS systems
• Intermediate skills with MS Excel/Google Sheets (pivot tables, VLOOKUP)
• Well-organized with strong communication skills, detail-oriented, and ability to juggle multiple tasks

Salary: $60,700 - $105,200/year

(May adjust based on location and may change in future. Not typical to be hired at top of range.)

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