Full-Time Director, Accounting Operations

Mission: The Director will report directly to the VP Accounting and supervise all accounting operations: billing, A/R, cash receipts, collections, A/P, payroll, treasury, cash forecasting, internal controls, and audits.

Key Responsibilities:

• Process owner for all financial accounting operations activities of the Company and its affiliates.
• Oversee daily operations of all accounting operations and finance groups within the organization. On a US basis, responsibilities include all Accounts Receivable, Accounts Payable, Billing, Sales and Use Tax, Treasury, and Payroll.
• Manage the accounts payable functions, including voucher processing, vendor payments, vendor management, and the employee expense report reimbursement process.
• Manage all payroll functions, including timely submission of bi-monthly payroll, monthly/quarterly/yearly wage/tax reporting, updating company policy/procedures, and ensuring all payroll reporting/payments comply with company policy and federal/state/IRS regulations.
• Manage the order-to-cash process by ensuring timely invoicing to all customers and accurate cash application, collections, and forecasting.
• Support external and internal audits, including ensuring the timely receipt of all information requested.
• Manage day-to-day workflow, administrative, and prioritization along with providing support and development, including constructive feedback as needed, of direct and indirect reports.
• Maintains cash forecast and manages daily cash position for the US entities.
• Oversee bank account activity (open, close, signatory changes) for all bank accounts and coordinate the approval process for signatory changes.
• Maintain excellent banking relationships with existing bank service providers.
• Work closely with the accounting staff to identify, understand, and account for all operating expenses.
• Work cross-functionally to continually develop processes and accounting plans to facilitate an efficient monthly close.
• Prepare various schedules, analyses, and key reporting metrics (AP and AR aging, Customer Credit reviews, monthly status of Over90 collection issues) related to the Company’s accounts payable/ payroll /billing/collection functions.
• Create and maintain documentation regarding payroll policies and procedures, including annual 401k /Worker’s Compensation audits and Insurance renewals.
• Develop processes around forecasting customer collections to feed into a weekly cash forecast
• Contribute to a team effort to re-implement NetSuite, specifically gaining efficiencies from our Billing processes
• Lead implementation efforts on our new procurement system, Zip.
• Identify opportunities for automation and continuous process improvements to create efficiencies and best-practice operations within the accounting operations function.

What you will bring to the table:

• Managing Processes
• People Management
• Data Entry Management
• Reporting Skills
• Compensation and Wage Structure
• Benefits Administration
• Worker Compensation
• Employment Law
• Developing Standards
• Financial Skills
• Accounting

Qualifications:

• Bachelor’s degree in accounting, or equivalent work experience.
• Prior experience working in an ERP environment
• Demonstrated ability to manage remote and global teams and projects.
• Willingness to be part of a team and be involved in special projects.
• Strong leadership, organization, and communication skills.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, and Database software)
• Net Suite experience required
• OpenAir and Salesforce experience preferred

What is the last date for applying to the job?

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