Full-Time Payroll Specialist

The Payroll Specialist handles all aspects related to paying employees in the organization as well as assisting with equity administration and accounting monthly close duties.

• Process payroll in a multi-state corporate environment.
• Ensure accuracy in the processing of federal, state, and local taxes, social security contributions, employee benefit contributions, fringe benefits, garnishments, and other deductions of employee paychecks.
• Provides excellent customer service to employees and stakeholders who have payroll-related inquiries or concerns, helps maintain positive relationships and contributes to overall employee satisfaction.
• Process and communicate garnishment information to all parties.
• Work alongside a third-party service provider to ensure that the company follows federal, state, and local legal requirements, establishing state tax, unemployment tax and local city/territory accounts as necessary.
• Responsible for monitoring and completing tax filings on a timely basis, as necessary.
• Coordinate with the appropriate legal team member as it relates to the establishment of new state legal entity registrations where the Company may have recently hired individuals to ensure the appropriate setup for payroll tax remittances.
• Research payroll tax payments and any data discrepancies with federal, state, and local agencies, and work with tax agencies as well as internal parties for resolution on a timely basis.
• Assist with leading process enhancements to develop a best-in-class payroll process.
• Support the accounting department as it relates to month-end, quarterly, and year-end closing and external audit processes.
• Ad hoc reporting related to labor distribution and other payroll related attributes.
• W-2 and other similar yearly activities coordination.
• Preparation of compensation related GL account reconciliations.
• Assistance with equity administration responsibilities, including processing of award grants and exercises.
• Performs other duties and responsibilities as assigned.

• 7-10 years of related payroll and AP experience.
• A minimum of a bachelor’s degree.
• Experience executing semi-monthly payroll processing for the entire company, including hourly and salaried payrolls for organization, preferably 600+ full-time employees and over 300+ hourly workers.
• Thorough understanding of payroll rules and regulations
• Workday experience is preferable.
• International payroll experience a plus
• Equity compensation experience a plus
• Proven ability to complete work accurately and with attention to detail.
• Ability to work on multiple tasks under tight deadlines.

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