Full-Time Payroll Specialist

Reports To: The Payroll Specialist will report to the VP of Human Resources. This is an exempt, salaried position.

Job Overview: We are seeking an experienced Payroll Specialist to join our Human Resource Team. This is a remote position supporting a fast-paced environment. If you exhibit a strong attention to detail, excellent organizational skills and the ability to interact with a multi-state team, we encourage you to apply

Base pay range: $70,000 to $80,000

Responsibilities and Duties:

1. Process weekly and bi-weekly payroll for multiple locations, including collection and review of timesheets for accuracy, communicating with program supervisors to resolve any discrepancies, and inputting all timesheet data, garnishments, time-off accruals, and travel reimbursements.
2. Verify and audit payroll entries for accuracy, including new hires, terminations, leaves of absence, rate changes, etc.
3. Input standard hours, tax data, direct deposit information, insurance eligibility, and accrual codes, and submit payroll information.
4. Assist with the audit and reconciliation of the payroll register against timesheet records after processing to ensure accuracy and completeness.
5. Advise program supervisors on policy and procedures pertaining to payroll.
6. Track garnishments; prepare weekly and biweekly garnishment reports for payment processing for Accounts Payable.
7. Prepare time off accrual reports for distribution to communities and pay out of accruals for terminations, etc. Assist programs in reconciling accrual balances with payroll and time-off data.
8. Generate and review reports as needed by Supervisor.
9. Update salary allocation changes to the payroll system.
10. Provide report generation for weekly and biweekly audit prior to payroll transmission.
11. Prepare and process Quarterly Tax Returns, as well as W2s and 1099s with accuracy and attention to detail.
12. Process weekly and bi-weekly general ledger and overtime reports
13. Investigate and resolve any discrepancies in payroll.
14. Assist with benefit and Worker’s Compensation audits.
15. Ensure compliance with federal, state and local laws and regulations related to benefits and payroll.
16. Other duties as assigned

Qualifications:

• Associate or bachelor’s degree in business administration or related.
• 3+ years multi-state payroll administration.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Strong knowledge of payroll.
• Experience with UKG payroll software is preferred.
• Proficient in MS Office (especially Excel).
• Problem solving skills.
• Team player, highly organized.

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