Full-Time People Operations & Administration Specialist

We are looking for a proactive and detail-oriented individual excited to take on a mix of People-related tasks and administrative duties in an agile tech environment.

Why choose us and our People Team?

You will expand your expertise in the People area by actively participating in a wide range of HR tasks, within a People team that operates in line with global best practices. You will join a team where most processes are clear and well-structured, and continuous improvement is highly valued.

What else is in it for you?

• Working in a remote-friendly culture founded on autonomy, accountability, and belonging.
• Structured onboarding process to help you settle smoothly into your new role.
• Enablement of your individual development supported by ongoing constructive feedback, high degree of autonomy, a dedicated Individual Development Budget, and 8 hours of Individual Development Time monthly to invest in your continuous development and Individual Development Plan.
• Possibility to work in a hybrid format from our office in Kraków Fabryczna complex (ca. 2 office days/week).
• Competitive salary brackets depending on your skills and experience: 6200-7200 PLN gross/month on CoE.
• Working in a team with a passion for what we do.
• Co-financed Multisport card.
• Co-financed Private health insurance.
• Equipment and modern digital collaboration tools (you get to choose your own device, Mac or PC).
• Full-time contract.
• Flexible working hours and work-life balance.
• Regular face-to-face work & fun team meetings.
• Wellbeing Days - 4 extra days off annually.

Your work will consist of:

1. 50% People operations-related responsibilities (for ca. 50 coworkers):
   • Running recruitment processes.
   • Running and overseeing pre- and onboarding processes.
   • Payroll tasks (preparing data for external payroll provider, coordinating leave and sick leave management).
   • Personnel administration (handling employment documentation, managing PPK registrations, company benefits).
   • Supporting the execution of various People Team processes/initiatives.
2. 50% administrative tasks:
   • Issuing and sending sales invoices, cost re-invoicing, monitoring payments, and sending reminders for overdue balances.
   • Entering all outgoing company payments into the bank system, managing prepaid cards.
   • Managing the workflow of cost invoices in the Saldeo system, adding invoices to the workflow, and verifying them.
   • Coordinating collaboration with external providers for accounting and payroll services, resolving discrepancies.
   • Managing the workflow and organization of all company documentation (especially commercial agreements).
   • Administrative tasks, including managing business travels and connected reimbursements, office management and handling physical mail.

We are looking for a person with:

• Previous experience in administration, accounting or HR (2-3 years ideally).
• Basic understanding of payroll processes, employment documentation, and labor law principles.
• General understanding or willingness to learn about financial transactions, invoice processing, and cost control.
• Experience working with accounting and HR systems (e.g., Saldeo, Enova).
• Ease and willingness to work with various digital platforms/tools.
• Proactive & problem-solving mindset with strong communication skills.
• Great attention to details and well-organized.
• Adaptability and eagerness to work in an agile HR environment.
• Ability to work autonomously and high sense of responsibility.
• Fluent Polish and B2 level of English.
• A "Can Do" attitude.

What is the last date for applying to the job?

Which countries are accepted for this remote job?