Full-Time Senior Meeting Planner

What Does a Senior Meeting Planner Do?

The Senior Meeting Planner is responsible for the independent planning and executing virtual and live events.

Speaker Bureau: She/he will be the point of contact for field sales teams and healthcare professionals in coordinating educational speaker’s bureau meetings and updating the client.

Live Meetings: She/he can manage small (under 50) meetings and assist with a variety of larger meetings, including advisory boards, training meetings, product theaters/symposia, and national sales meetings and POAs. The Senior Meeting Planner should be highly motivated and able to succeed in a dynamic environment.

Responsibilities:

• Independently coordinate all program logistics for both live and virtual events (venue selection, contracts, travel, food, set-up, virtual platform, AV, room lists, ancillary vendors).
• Responsible for audience generation and attendee data management (post-meeting compliance).
• Manage healthcare professional payments and vendor invoices (Open Payment reporting).
• Prepare accurate attendee spend reports.
• Review and reconcile final invoices and pass-through cost reconciliation.
• Update templates and meeting materials.
• Coordinate outsourced ground transportation.
• Maintain accurate arrival/departure manifests.
• Work with internal departments to ensure timely coordination.
• Maintain ongoing dialogue with manager and project team.
• Maintain/exceed minimum billable utilization.
• Available to work outside standard hours (evenings/weekends).
• Adhere to PhRMA, FDA, OIG, ACCME, and ADA guidelines.
• Manage and travel to meetings (US & international).

Qualifications:

• Associate's or Bachelor's degree, or 4 years in a pharmaceutical hospitality role.
• Minimum 2-3 years meeting planning experience.
• CMP Certification preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with Cvent and other web-based registration systems.
• Experience executing virtual meetings (Zoom, WebEx, Adobe Connect, On24, GoToMeeting).
• Knowledge of hotel, air travel, and event planning industry.
• Strong accounting and negotiation skills.
• Open to travel up to 35% of the year.

What is the last date for applying to the job?

Which countries are accepted for this remote job?